Human Resources Assistant

Human Resources Assistant Position Overview:

PPP is a dynamic agency that is expanding to meet the needs of the people it serves and employs.  The Human Resources Assistant will be responsible for helping the Human Resources Director create and implement new structures to support this growing agency.  The responsibilities of the position can range from detailed tasks such as rectifying payroll and time sheets conflicts to bigger-picture tasks such as orienting a new hire to the Prevention Point philosophy and culture.  

Duties and Responsibilities:

The Human Resources Assistant is expected to:

  • Work under the supervision of the Human Resources Director

  • Assist with department heads with creating and posting job descriptions for current and new positions

  • Respond to incoming job applications and help set up interviews with relevant parties

  • Ensure new hire paperwork is completed and processed in a timely manner

  • Perform background checks and contact references, as needed

  • Assist in compiling an employee orientation

  • Assist in scheduling and conduct employee orientation with new hires

  • Assist in compiling and distributing an employee manual to all staff

  • Keep accurate records of all employee benefits

  • Assist in processing time sheets and tracking PTO used/earned

  • Keep track of employee’s off time, either due to vacation or sick leave

  • Maintain an updated database with all the information about current employees, including personnel information like salary, start date, and past grievances, etc

  • Ensure supervisors complete on-going performance evaluations on the staff they supervise

  • Properly charting personnel files and documents

  • Assist with the adoption of an electronic Human Resources system

  • Keep all personnel information confidential

Minimum Qualifications and Preferred Skills:

  • Knowledge of and experience working with persons experiencing homelessness, substance use, and mental health issues

  • Proficiency with MS Office programs and other related computer softwares

  • Must be highly organized, detail-oriented, and motivated

  • Must be able to work independently and in a team setting

  • Commitment to a harm reduction philosophy including meeting people where they are and creating a safe, non-judgmental environment

  • Previous Human Resources experience preferred

  • Bilingual (Spanish)

How to apply:

Please send resume to [email protected]  with Human Resources Assistant as the subject line.

No calls will be taken for this position.

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